You can now set up custom formats for record IDs, giving you full control over how your data is structured. Choose the format that works best for your business by combining fixed text, numbers, or key record details.

Kinabase allows you to define how IDs are generated for each record. These can be:

• A sequential number: 1, 2, 3, etc.
• An abbreviation (based on a field): ABC, DEF, GHI, etc.
• A combination: ABC-1, DEF-2, GHI-3, etc.
• Or switched off completely

Why it matters

Custom IDs help you organise, find, and track records faster, saving your team valuable time and reducing errors. Instead of relying on generic system-generated IDs, you can build identifiers that reflect exactly what's important to your business.

• Recognise records at a glance - without extra searching
• Standardise your organisation's ID formats to prevent duplication and inconsistencies
• Ensure key info (like project codes or product specs) is built into every ID
• Auto-incrementing numbers help you monitor record counts

How it works

1. Open a collection and click Configure
2. Under Identifiers, select Custom
3. Click the pen icon to edit ID settings
4. Choose from fixed text, auto-incrementing numbers, or fields like company name
5. Adjust separators, formats, and field orders

Note: Once created, custom IDs won’t change - even if you edit record details later. If you need to modify IDs, you’ll have to reset them, so plan carefully if your data is already in use.

Custom IDs put you in control of how records are labelled, making it easier than ever to manage your data efficiently. Try it out today!