Activities Tasks Workflows Documents Reporting Automations Dashboard Permissions Measurements Integrations

Easy-to-use database solution

Fit your system to the way you work, not the other way around.

From companies and contacts, to project management and workflows - you can manage whatever you need to, with ease.

Our unique and intelligent data structure enables you to flexibly adapt Kinabase to your processes, and turn on only the features you need - giving you an edge over your competition using traditional rigid systems such as CRM and ERP.

Get started Get set up in three steps

Step 1

Create collections

Collections are lists of things you want to organise. These can be anything from companies and contacts, to expenses, vehicles and equipment.

Add fields to a collection to structure your information. You can add text, number or dropdown fields, alongside many more.

Start using our AI-powered generator, choose a proven template, or build your own from scratch.

Step 2

Create records

Records are the specific things you want to keep track of, and they live within a collection.

For example, you could have a “Cambridge Kinetics” record in your Suppliers collection.

You can easily import records from other systems and spreadsheets in a few clicks, using CSV files.

Step 3

Enable the features you need

Kinabase allows you to enable features on collections, so you can:

Organise your documents
Log what’s happened with activities
Integrate with your emails and phone system
Manage your tasks
Facilitate processes and workflows
Show related records
Control your data with roles & permissions

Turn on as much, or as little, as you need, all in one place.

Powerful tools that help you get your job done.

Activities

Track emails, notes, meetings and phone calls, and stay on top of what's happening.

Tasks

Stay on top of the jobs that need doing, who's doing them and when they're due.

Documents

Capture images and upload files, and keep your documents in one sensible place.

Workflows

Set up processes to follow for your sales, projects and more.

Automations

Simplify repetitive tasks, and notify the right people, at the right times.

Roles & Permissions

Ensure users have access to the information they need, in full confidence.

Dashboard

See what matters to you - your tasks, your activities and your reports.

Reporting

Get visibility of your data, with powerful filters, data visualisations and charts.

Approvals

Allow users to sign off on expenses, jobs, documents and more.

Integrations

Connect to Microsoft 365, Outlook and SharePoint. With a full developer API.

Risk Management

Manage impact and likelihood of risks, and track mitigation actions.

Engineering & Measurements

Manage measurements with full SI unit support and accurate conversions.

See what's new

Latest features

Feature Update

Tag records automatically with computed (select) fields

14 Apr 2025

Tag records automatically with computed (select) fields

You can now effortlessly tag and classify your records based on other field values.

Feature Update

Get more flexibility from your automations

07 Apr 2025

Get more flexibility from your automations

Kinabase Automations now let you set up multiple possible paths within a single process - so the system can respond differently depending on the conditions you define.

Feature Update

Reallocate tasks when deactivating a user

31 Mar 2025

Reallocate tasks when deactivating a user

When you deactivate a user in Kinabase, you can now automatically reassign their tasks to another user.